ARCHCORP

Architecture & Engineering · IT Governance & Compliance

External Party & Contractor IT Compliance Acknowledgement Portal — software licensing, Windows OS & OEM licensing, acceptable use, and Data Loss Prevention (DLP).

Agreement Summary

Part I — Applicable to All External Users

Use only Licensed Software officially issued or approved by Archcorp — no cracked, pirated, student/education or trial licences for commercial work.
No sharing, lending or reselling of Archcorp-issued licences, seats, accounts or credentials.
No unapproved third-party software, browser extensions, plug-ins or AI tools used in connection with Archcorp work.
Strict Data Loss Prevention: no screenshots, transfers to personal accounts/devices, or disclosure of Archcorp Data to unauthorised parties.
Access is personal, non-transferable, and subject to monthly monitoring, audit and automatic removal when inactive.

New — Windows Operating System & OEM Licensing: No device used for Archcorp work may run Windows, Microsoft Office, Autodesk products or any other software activated using an activator, KMS emulator, keygen or similar tool. OEM licences (including OEM Windows) are valid for one original device only and must never be reused across multiple devices. Archcorp bears no responsibility whatsoever for any audit finding (Microsoft, Autodesk or otherwise) relating to activator use or multi-device OEM activation — all fines, penalties and remediation costs rest solely with the External User or Contractor.

Part II — Additional Provisions for Contractors Providing Own IT Systems / Devices

Applies whenever a Contractor supplies or uses its own device(s)/system(s) for Archcorp work or to connect to Archcorp Systems/Data.
No cracked, pirated or otherwise unlicensed software of any kind on any Contractor-Provided System, without exception.
Windows and all applications must be activated only under a genuine licence — no activators or activation tools of any kind.
OEM licences held by the Contractor are restricted to the single original device for which they were issued.
Archcorp bears no responsibility for any audit finding on a Contractor-Provided System; full liability rests with the Contractor.

This summary reflects Archcorp document reference ARCHCORP-IT-EXT-COMPLIANCE-v2.0. The full signed agreement governs in the event of any discrepancy.

Your Details

I am signing this acknowledgement as:

External User

Contractor (providing own device/system)

Both

Full Legal Name *

Company Name (if any)

Email Address *

Engagement / Project Reference

Archcorp Office / Point of Contact

Acknowledgement Checklist

I confirm I will use only Licensed Software approved by Archcorp, and will not use cracked, pirated, student/education, trial or otherwise unauthorised software for Archcorp work.Windows & OEM licensing: I will not use any activator, KMS emulator, keygen or similar tool to activate Windows or any other software, and I will not activate or reuse any OEM licence (including OEM Windows) across more than one device.I understand that Archcorp bears no responsibility for any software licensing audit finding arising from activator use, cracked software, or multi-device OEM activation, and that all resulting liability rests solely with me / my organisation.I will comply with Archcorp's Data Loss Prevention (DLP) requirements and will not copy, transfer or disclose Archcorp Data to any unauthorised person, account or device.I understand my access and licence usage may be monitored, logged and audited monthly, and may be suspended or revoked without prior notice.Type your full name as your signature *Or draw your signature

All required checkboxes and a full name / signature must be provided to submit. Your acknowledgement is stored for Archcorp IT Governance & Compliance records.